SPA BOARD MEETING MINUTES
December 9th, 2008

Present:

Michael Brandt, Bill Fassett, Andrew Harbison, Rebecca Hille (Guest – WA BOP Chair), Brandy Singer, Michelle Sodorff, and Miriam Wilson
Absent: Brenda Bray, Marguerite Villars, Ehren Wainwright, and Colleen Terriff

 

Absent:

Brenda Bray, Marguerite Villars, Ehren Wainwright, and Colleen Terriff

Minutes from November 11th, 2008, meeting were presented and approved.

 

Follow Up:

SPA 2009 Board elections:

  • Blast email with form was sent out, but another one will be sent because the submit button was going to the wrong email.  New form works well with Adobe Acrobat 9.
  • This is an automatic system that puts information into a spreadsheet and tallies it.
  • Doug Crafton has agreed to be the person to track the membership:
    • This will help resolve any discrepancies that were brought forward regarding the award banquet invitations.
    • New members entered into an excel spreadsheet helps.

Update on QuickBooks setup:

  • Michelle brought an example Profit and Loss statement (January 1 – November 1)
    • Contains total income, where the money comes from, interest, expenses, where the money goes, etc.
    • Can do a comparative year-to-date report.
  • An example Balance Sheet was also presented:
    • Scholarship is currently in the same bank account.
    • Michelle Sodorff believes we should use the profit/loss statement to know how much money is in the scholarship:
      • We could set it up as a liability account – will only show up on Balance Sheet.
    • Vendor displays section does not separate out the companies, but in the future we could do this.
  • All of the speakers that were paid more than $600 must be sent a 1099 for income tax purposes.
  • This year we will exceed $25,000 in income:
    • Option one: hire an executive director.
    • Option two: Bill Fassett could become treasurer for life.

Donation to Christ Clinic:

  • 50% of the proceeds from the raffle will go to the C.C., 50% will go to the scholarship ( ~$300 total, ~$150 will go to each).
  • Motion approved to give the speaker fee (normally $1000) to the C.C.
  • Some bills for the event had not come through as of December 1.
  • Awards manufacturer service was not good.
  • Brandy would like to see the Spokane Club bill before it is paid because the dessert was never served.
  • We need to use the facility speaker system next year.
  • Spokane Club was an excellent venue and we will think about using them again next year.

 

Action/Discussion Items:

Financials:

  • PayPal progress:
    • PayPal does not transfer funds automatically and charges 2.9% plus thirty cents for every transaction.
      • Students and 50 year pharmacists will get mail out registration form so we don’t have to pay thirty cents
    • Jason set up PayPal last May and used the hotmail account.
      • PayPal restricted our account because we are using hotmail email.
      • Our account is in for review now.
    • PayPal gives us the opportunity to process credit cards.
      • Good for reps displays.
      • We could also get the information from reps and enter it – we would need their CVV codes.
    • PayPal will send a notice to the SPA treasurer email when a transaction is made – we will be able to see what the transaction was for also.
      • Bill Fassett will forward to Michelle’s email.
  • Debit Card for Treasurer:
    • This will make it a lot easier when SPA is billed for food.
    • Motion approved to allow an SPA debit card for the treasurer.
  • IRS registration:
    • We are not registered as of now because our income is less than $25,000.
    • We are not a certified non-profit.
    • We can no longer use the less than $25,000 exemption.
    • We would be a 501c6 (business league).
    • Pay Pal wanted to see determination letter.
    • Motion approved to go ahead and register with the IRS.
  • Laptop computer for the treasurer:
    • Could use for CE’s and QuickBooks.
    • Issue tabled until next meeting.

Event Bright:

  • Can set a maximum; can’t do this with the website form.
  • Sends out a link to register for events.
  • We need someone to run it.
  • No charge.
  • People can pay for event on Event Bright using Pay Pal.

Policy for charging for blast fax/email advertising:

  • Amendment: $100 per page for blast fax.
    • Up to 2 pages long –and- only one email per advertisement.
  • Bill Fassett to clarify the 20kb limit.
    • This is WSPA’s policy.
  • Amendment: include that the intent of this is for “Pharmacy Professional” advertising.
  • Motion approved to accept the blast fax/email advertising policy with the above amendments.

Drug Free Communities – prescription drug education:

  • Topic deferred to next meeting.

SRHD Communicable Diseases Project:

  • Topic deferred to next meeting.

Treasury Audit required – formation of Audit Committee:

  • Bill Fassett will send around standard policies that we need for IRS (non-discrimination, etc.).
  • We need board electronic vote to approve the policies.

WA State Board of Pharmacy Update:

Prescription Monitoring Program

  • DOH is developing Prescription Monitoring Program Rules. Language for this program is being drafted and will be available on-line.

CE Calendar Update:

  • Law update went well – there were more questions from the community pharmacy technicians than from the hospital pharmacy technicians.
  • January 30: Dr. Robert Friedman – Treatment of Post-Stroke Spasticity.
  • February 12/13: Dr Ali Olyaei – Fungal Infections in Transplant Patients.
  • March 12/13: Brandy Singer – Antipsychotic Update.
  • Money is already in for all of these CE’s.
  • All three of these CE’s will be at the Manito Club.
    • ~200 person capacity, parking is excellent.
  • Thought for May: pharmacy resident presentations.

Technician Update:

  • Would like to see the technician law update happen once per year.
  • Another possible topic would be technology:
    • Automated dispensing, telepharamacy etc. (corporate sponsorship possible).

Statewide Update:

  • Another company requested a list of pharmacist’s names from the BOP – this request was denied.
  • Discussion about I1000 – rule changes.
  • Currently no rule to report when arrested for criminal defense.
    • Requiring that all employers (not just hospitals) report within 30 days about laws being broken.

Other:

  • Michael Brandt bought a projector for less than $600.

Next Board Meeting is scheduled for January 20th, 2008.

 

Minutes recorded and submitted by Andrew Harbison, B.S., PharmD Candidate 2010.